For event planners
Every guest registered, reminded and let in.
Weddings, conferences, college fests, exhibitions: the guests have questions, the client has changes, and the day arrives either way. Squarebox collects registrations with a WhatsApp form, sends each guest a personalised card, reminds them, and puts every question in one inbox your team shares.
14 days free·no card needed·starter credit included
For event planners
Weddings, conferences, college fests, exhibitions: the guests have questions, the client has changes, and the day arrives either way. Squarebox collects registrations with a WhatsApp form, sends each guest a personalised card, reminds them, and puts every question in one inbox your team shares.
14 days free·no card needed·starter credit included
The week before is when the guest list falls apart.
- 01Four hundred guests, three WhatsApp groups and a spreadsheet that's already out of date.
- 02A "can I bring a plus one?" that nobody answered.
- 03Cards made one by one in a design app, the night before.
- 04Reminders typed by hand to guests who had already confirmed.
The week before is when the guest list falls apart.
- 01Four hundred guests, three WhatsApp groups and a spreadsheet that's already out of date.
- 02A "can I bring a plus one?" that nobody answered.
- 03Cards made one by one in a design app, the night before.
- 04Reminders typed by hand to guests who had already confirmed.
How planners use it
From invitation to the door.
Questions arrive in one placeInstagram and lead ads on both plans
Guests' WhatsApp messages, Instagram DMs and Meta lead-ad forms land in one inbox, each with the guest's record and their registration answers.
Your team shares the workBoth plans
Assign each conversation, tag it by event and session, and see who has been waiting longest.
Venue, timings and dress code answered at midnightBusiness
Add the event details, the venue and the schedule. The AI agent answers the questions it can, and leaves the rest for your team.
Registrations inside WhatsAppBoth plans
A WhatsApp Flow collects the guest's name, number of attendees and session. The answers go straight into their record.
Confirmations and reminders at ₹0.16Reminders on both plans · automations on Business
Registration confirmations and day-before reminders go out as utility messages. Send the reminder to a group, and take guests out of it once they have attended.
Invitations and updates by groupBoth plans
The invitation to the full list, the schedule change to the morning session only.
A personalised card for every guestBusiness
Upload the guest list, pick a ready layout, and send each person a card with their name and session.
Questions arrive in one placeInstagram and lead ads on both plans
Guests' WhatsApp messages, Instagram DMs and Meta lead-ad forms land in one inbox, each with the guest's record and their registration answers.
Your team shares the workBoth plans
Assign each conversation, tag it by event and session, and see who has been waiting longest.
Venue, timings and dress code answered at midnightBusiness
Add the event details, the venue and the schedule. The AI agent answers the questions it can, and leaves the rest for your team.
Registrations inside WhatsAppBoth plans
A WhatsApp Flow collects the guest's name, number of attendees and session. The answers go straight into their record.
Confirmations and reminders at ₹0.16Reminders on both plans · automations on Business
Registration confirmations and day-before reminders go out as utility messages. Send the reminder to a group, and take guests out of it once they have attended.
Invitations and updates by groupBoth plans
The invitation to the full list, the schedule change to the morning session only.
A personalised card for every guestBusiness
Upload the guest list, pick a ready layout, and send each person a card with their name and session.
Personalised images Business
A guest list in. A card for every guest out.
Type your event's name and see the cards change.
Cost
What a month costs a three-person events team.
Three people answering guests need the Business plan (Basic has room for two), and the cards need Business. Messages are charged per message at our published rates. The quantities below are an example; your month will differ.
Cost
What a month costs a three-person events team.
Three people answering guests need the Business plan (Basic has room for two), and the cards need Business. Messages are charged per message at our published rates. The quantities below are an example; your month will differ.
“Squarebox has made it easy to amplify awareness and campaigns by sending organized messages, automating communication, and sharing our work more effectively.”
Suyodhan ReddySocial Media Director, Seva Bharathi
What it does
- Guests' questions from WhatsApp, Instagram and lead ads in one shared inbox
- Registration forms inside WhatsApp, with the answers in each guest's record
- Confirmations, reminders and schedule updates by group
- A personalised card for every guest
- Owner, tags by event and session, a waiting queue
What it doesn't
- Sell tickets or take payment inside WhatsApp. Registration is a form, not a ticket sale; payment happens in your usual way
- Check guests in at the door. Squarebox sends each guest a card; check-in is done with your own app or a printed list
- Replace a ticketing or RSVP app, manage seating or the run-of-show. It keeps the conversation and the guest's registration, and imports from Excel or Google Sheets
FAQ
Questions planners ask.
Questions planners ask.
If two people answer guests on WhatsApp, Basic at ₹2,499 a month works. For the cards, the AI agent or automations, or three or more people, you need Business at ₹4,999 a month.
You pick one of our ready layouts. Upload the guest list and Squarebox creates one image per row, ready to send to each guest on WhatsApp. It's on the Business plan.
Not yet. The ready layouts carry the guest's name and session. Check-in at the door is done with your own app or a printed list.
Only guests who have agreed to receive WhatsApp messages from you, by name, and can opt out — a registration form or RSVP is the usual way. An invitation to people who haven't messaged you is a marketing message at ₹1.05; a confirmation or reminder about a registration they made is a utility message at ₹0.16. WhatsApp sets the category when it approves the template.
Yes. Tag guests by event and session, keep each event's registrations in their own group, and send updates to one event without touching the others.
Yes. A WhatsApp Flow collects their name, number of attendees and session, and the answers go into their record on both plans. Payment, if any, happens outside Squarebox.
Yes, from a CSV file or a Google Sheet. A synced sheet keeps adding new rows to Squarebox automatically.
₹1.05 for an invitation or any other marketing message, ₹0.16 for a confirmation or reminder, and replies to a guest within 24 hours of their message are free for the first 1,000 a month per number. GST is added. Full rates
Be ready before the next event.
Try Squarebox free for 14 days. No card and no payment. Connecting your own number usually takes a few working days, so start before registrations open.
Be ready before the next event.
Try Squarebox free for 14 days. No card and no payment. Connecting your own number usually takes a few working days, so start before registrations open.